Student Code of Ethics

Students are expected to adhere to and practice the Code of Ethics on a National/State/District and college level and while representing the same.

I. Representation

Every student is expected to represent him or herself honestly and respectfully in all situations, whether orally or in written statements. Honest and respectful representation includes, but is not limited to, providing only truthful material information on all applications, financial aid forms, waivers, and any other official document. Students are also expected to behave respectfully to all administrators, faculty, staff, students, and visitors in a college environment and to behave respectfully when representing the colleges at off-campus events. Students will not consciously misrepresent him or herself to any member of the community or to any other person.

II. Academic Honesty

Students are expected to maintain the highest standards of academic integrity. Work that is not of the student's own creation will receive no credit. If a student is uncertain of what these standards are, he or she may consult his or her instructor for appropriate mentor/proctor, but a student's ignorance is no legitimate defense for academic dishonesty. Academic dishonesty includes lying, cheating, stealing, and using unauthorized materials on any assignment, quiz or exam. • The act of lying is to intentionally provide false information or a false statement with the purpose of misleading or with irresponsible regard of the truth. Lying, in both academic and non-academic activities, is impermissible. • Cheating is acting dishonestly in order to gain an unfair advantage. Cheating includes giving or receiving unauthorized aid on any assignment, quiz, or exam. Faculty members must be consulted regarding which materials are acceptable for students to use on any assignment, quiz, or exam. Not complying with the restrictions of the faculty will result in appropriate discipline, as decided by the instructor or department. Cheating also includes using the same material of work previously used for another course unless the student has permission from the instructor to do so. Cheating furthermore includes plagiarism, which is when a student uses the ideas of another and declares it as his or her own. Students are required to properly cite the original source of the ideas and information used in his or her work. • Stealing is the act of taking without permission and without intention to return. The prohibition of stealing includes property of any nature as well as academic work.

III. Respect for National/State/District/College Rules and Regulations

Students are expected to adhere to the rules and regulations set at/by the National/State/District/College. • College Property: Graffiti and defacement of school property is unacceptable and a violation of District Rule and Regulation. Students shall be responsible for the costs of the damages resultant from their behavior. In order to ensure that the campus facilities remain in pristine condition, students are also expected to report instances of graffiti or defacement/damage of college property immediately as well as consciously account for or dispose properly of their belongings. • Illegal Substances & Betting: The use of illegal drugs and alcohol & Involved in any kind of betting is not permitted on college property as well as the abuse or misuse of prescription drugs. • Sexual Assault and Harassment: Students shall refrain from using language or acting in a manner that is disrespectful or inappropriate towards other students and members of the college community. Sexual assault and harassment is inexcusable and shall result in disciplinary action in accordance with the college policy.

IV. Usage of Mobile Phones

Students are prohibited in using mobile phones in the class and during any other academic activity. Usage will result in confiscation and seizure of mobile phone.

V. Display of ID Card

Students should compulsorily wear College ID-Card and should be visible, any violation will result in heavy penalty and non-permissible in the college campus.

VI. Respect for the Open Exchange of Ideas

Students shall be guaranteed that their Freedom of Speech will be observed by all college members, including other students. Students are encouraged to engage others in thoughtful and meaningful dialogue while refraining from acting or using language with malicious intent that damages/hurts National/State/District/College name and fame

VII. Classroom Conduct

Students must behave respectfully toward their peers and teaching and non teaching faculty members. In the classroom setting, students may not interrupt their classmates or faculty members, make fun of them or their expressed views, or disrupt the learning environment. It is important to maintain the best learning environment for all students and faculty members.

  1. The college gives utmost priority for discipline and every one, student or staff, is bound to follow the Rules and Regulations of the College and maintain strict discipline.
  2. Students are expected to use courteous and polite language with members of the staff and maintain decorum in the campus and outside. They are expected to conduct themselves in such a way, so as to bring a good name for the college wherever they are.
  3. College will work from 9.00 am to 4.15 pm.
  4. Wearing Student ID Cards in the Campus is compulsory.
  5. Under disciplinary action, the Director / Deputy Director / Principal / Vice-Principal is empowered to fine, suspend or even expel a student from the college in the interests of the institution.
  6. Students are not permitted to possess or use Mobile Phones inside the college campus.
  7. BROWSING IS NOT ALLOWED DURING LAB HOURS. Staff and students are not allowed to misuse the internet facilities.
  8. No one will be allowed to listen to Music from any device inside the college campus.
  9. Every Student shall conduct himself / herself in such a way to cause no disturbance to the working of the classes or to fellow students.
  11. Students should be seated in the lecture halls 5 minutes before the commencement of the class.
  12. Students should maintain perfect order and strict silence inside the lecture / drawing halls/ labs/ workshop at all times.
  13. Movement outside the classroom in between lectures should be minimum and for valid reasons only.
  14. No function shall be arranged by the students in the hostel or college campus without prior permission from the Director / Deputy Director / Principal / Vice-Principal.
  15. Students are not allowed to exchange greeting cards, photographs, gift articles or letters, with Students of opposite sex.
  16. Writing on walls, pillars, bath rooms, furniture or black boards is strictly prohibited.
  17. Eating snacks / taking lunch along corridors are not permitted.
  18. The cost of any damage, if caused to college property will be charged to the accounts of the students responsible for the damage in addition to disciplinary action.
  19. Students are advised to switch off fans and lights when they leave the class rooms.
  20. Furniture in the class rooms should not be moved or displaced.
  21. Students are not allowed to attend classes or any college function wearing shorts, dhotis, etc.
  22. No one will be allowed to whistle, hoot, shout or sing aloud while travelling in the bus. They are also not allowed to throw papers or other articles while travelling.
  23. No students shall remain in the hostel during class – hours unless he / she is sick and is permitted to be on leave.
  24. Students have to take without fail all the necessary items such as hall ticket, admit card, pen, pencil, calculator, Scale, rubber, etc., to the test / exam hall.
  25. Students will have to sit through the entire period scheduled for the internal tests and university examinations.
  26. In the event of continued poor performance in internal tests and poor class attendance by any student, the Principal / Vice-Principal has the authority to withhold permission for him/her to write the university examinations, as per the University Norms.
  27. Parents and visitors are permitted to meet their children/wards only after the college working hours and after taking permission from the Principal.
  28. Pragathi Krishna Gramin Bank, has been providing banking facilities at the college for the benefit of staff and students. All students are advised to open a savings account in the bank. The parents are advised to carry out all the financial transactions to their wards directly through the savings accounts / DDs only.

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  1. Students should attend all tests and show good academic progress.
  2. Absenting from regular classes will be strictly viewed and absenteeism in the test will be viewed with atmost sternness.
  3. Regularity in writing the test and satisfactory performance of students in test are essential to permit the students to appear for the University examinations at the end of the year.
  4. Any student found indulging in malpractice in the I.A. Test / Model exams / University exams will be debarred from appearing for the rest of the examinations.
  5. All students should wear clean and appropriate dress. Gentleman should wear trousers with shirts neatly tucked in. They are expected to wear shoes. Ladies should wear churidars. Half sarees, midis are prohibited in the campus.
  6. All students should wear the appropriate uniforms that are stipulated while attending the practical and workshop classes.

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  1. A minimum of 85% attendance is expected, in each semester, necessarily to enable a student perform better in the University examination.
  2. Students who absent themselves without permission will be deemed to have been absent for 2 days. Continuous absence from class on medical grounds will be permitted only on production of medical certificate and letter from parent.


  1. The student should maintain discipline in the library, eatables, discussion in groups & napping is not allowed.
  2. Personal belongings are not allowed inside the Library.
  3. Every staff / student of the college is eligible for membership of the Library,
  4. The Library can be utilized by the students and staff from 9 A.M. to 10 P.M. on working days.
  5. All students should sign the entry register of the Library, before entering.
  6. Books borrowing limit: Faculty – 10, Non-Teaching staff – 3
  7. For students; The Library has a unique scheme of Book Bank, which will provide a set of Books Prescribed by the VTU for the entire course for all students.
  8. The concerned student should be present for issuing & receiving of the books.
  9. Issue of books is subject to availability.
  10. Principal is empowered to increase additional issue of books to whomever he feels necessary.
  11. Books are to be handled very carefully. If a book is lost by the student, he/she shall replace the book (same title, author and edition) or shall pay double the cost of the book as fine.
  12. Members before leaving the issue counter must satisfy themselves as to whether the books which they intend to borrow are in good condition and any damage should be immediately. Reported to the Librarian or library staff, failing which the member to whom the book was issued will be held responsible.
  13. Members are not permitted to underline, write in, folding / tearing of pages or defaced books in any way whatsoever.
  14. The borrowed book should be returned on or before due date, If not, overdue charge of Rs.5. per day for students will be collected.
  15. If the due date falls on holidays, return can be done on the following working day without fine.
  16. Misbehavior in the library will lead to cancellation of membership and serious disciplinary action.
  17. The members will be responsible for any loss or non-return of books issued.
  18. All final year students should return their library books based on library circular and obtain “NO DUE CERTIFICATE” from the library.
  19. Similarly the staff members who intend to leave the college should settle all the dues and obtain “NO DUE CERTIFICATE” from the library.
  20. The Librarian reserves the right to recall the issued books at any time in case of emergency.

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  1. Access to the Internet is a privilege, not a right.
  2. Students should enter the log-in and log-out time in the log note without fail.
  3. Students must produce Identity Card when demanded, to utilize the lab resources.
  4. Students are not allowed to download pictures, music, videos or files without the permission of a staff, other than academic contents.
  5. Log-on with your username and password for your use only. Never share your username and password.
  6. Food or drinks are not allowed to bring inside the computer lab.
  7. Do not install software’s without permission.
  8. Do not remove or disconnect parts, cables, or labels.
  9. Usage of storage devices (CD, DVD, Pen Drive, External HDD, etc.) is prohibited.
  10. Site includes chat rooms, instant messaging (IM), social and adult sites are strictly prohibited.
  11. No Internet/Intranet gaming activities allowed.
  12. Do not personalize the computer settings. (This includes desktop, screen saver, etc.)
  13. Ask permission to print.
  14. Maintain silence inside the lab.
  15. Log-off - leave the computer ready for the next person to use. Pick-up your materials and push in the chair.

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These rules pertain to service conditions and will be applicable to all the employees (teaching/ non-teaching / Administrative staff) of the Institute and come into effect from the date of the Notification.


  1. Governing Body means the Governing Council of the Ballari Institute of Technology & Management, Ballari is the body constitute as prescribed by AICTE/ VTU / State Government.
  2. “Policies” means the Policies of the Ballari Institute of Technology & Management, Ballari.
  1. “Institute” means the Ballari Institute of Technology & Management, Ballari.
  1. “Chairman” means the Chairman of the Council.
  1. “Director” means the Director of the Institute.
  1. “Deputy Director” means the Deputy Director of the Institute.
  1. “Principal” means the Principal of the Institute.
  1. “Rules” means the Rules of Ballari Institute of Technology & Management, Ballari.
  1. “Trust” means the Trust by the name of Tungabhadra Education Health & Rural Development Trust (R), Ballari managing Ballari Institute of Technology & Management, Ballari.


This Committee is constituted with Chairman of Governing Body as Chairman, Managing Trustee / Trustee as the Member, Senior Professors as the Members and Principal as the Member Secretary.


A.Academic and Administrative
* Director / Principal
* Dy. Directory / Vice-Principal

Teaching Staff: The Teaching Staff comprise of the following categories
* Professor
* Assistant Professor
* Associate Professor
* Teaching Assistant

*Such other academic staff as may be decided by the Council.

  1. Non-Teaching Staff: This comprises of two categories (viz.,) Technical Supporting staff & Administrative Staff.

Technical Supporting Staff:
* Workshop Superintendent
* System Administrator
* Lab Instructor
* Lab Technician
* Lab Attendant
* Physical Education Director
* Asst. Librarian
* Supervisor / Foreman
* Computer Programmer
* Mechanic
* Medical Officer
* Workshop Attendant
* Librarian
* Library Asst.
* Such other technical staff as may be decided by the Council.

Administrative Staff:
* Administrative Officer
* Office Superintendent
* Estate Officer/ Site Engineer
* Accountants / Accounts Assts.
* Office Assistants / Typists
* Attenders* Registrar
* Accounts Officer
* Accounts Officer
* Receptionist/ Steno
* Clerks
* Drivers

* Such other administrative staff as may be decided by the Council.


The Cadre Strength (i.e., No. of posts in each cadre) shall be as per the AICTE / VTU requirement duly approved by the Governing Body from time to time.


Qualifications required for the various academic / administrative posts shall be such as may, from time to time, be laid down by the All India Council for Technical Education / the University to which the Institute is affiliated.


Candidates to fill the posts shall be selected by one of the following methods as decided by the Selection Committee. The same will be ratified in the Governing Council.

I.Direct Recruitment by open advertisement.

The Principal / Vice-Principal / HODs / AO examine the credentials of all persons, who have applied for a particular post(s) in the light of the requirement for the post(s) as given in the relevant advertisements and shall shortlist the names of candidates qualified to be called for interview. The interview followed by subject demonstration, experience, communication ability, as selected by the Selection Committee, consists of;

a.Director / Deputy Director / Principal
b.One local expert (two experts in case of Professor/Head of the Department)

c.Head of the Department concerned.
d.University nominee

II.Promotions from amongst the existing staff.

There shall be a Selection Committee for filling various posts, other than those on which appointments are to be made through promotion or on contract basis and the same will be constituted in the manner laid down below.

Academic Posts
b.Director / Deputy Director /Principal
c.Nominee of the affiliating University on the Council
d.Two experts in the case of appointment to the posts of Professor and Asst. Professor
e.Head of Department concerned, if the post for which the appointments is to be made is lower in status than held by the Head of the Department.


Appointments shall be categorized as follows:
I.Ad-hoc / Probationary appointment / Part time

Subject to the provisions of the Rules and policies, all appointments to posts under the Institute shall ordinarily be made on probation for a period of one year and to meet the exigencies of work as procedures for regular appointment take time.

II.Regular appointment

These appointments are made by regular selection, regularizing the probationary appointment, based on the performance.

III.Contract appointment

Teachers of repute or expertise can be appointed on a contract basis for a particular period either for teaching / establishment of Laboratories / administration/ & setting up standards/ any other specific work.


Selection Authority:

Ad-hoc appoints & Regular appointments or                  :     Director/ Deputy Director /Principal &

selection by promotion of Non-Teaching Staff, &              ratified by the Governing Council.

contract appointments.

Regular appointments of Teaching Staff                           :     As above

Selection by promotion from the lower category shall be on the basis of merit & ability. Seniority shall be considered only when merit & abilities are equal.

The Selection Committee interviews the candidates & makes their recommendations in order of merit. The Selection Committee may reject all the candidates, if they are found not suitable.

Selection Committee may adopt suitable procedure of selection of candidates & it is not open to questioning. It is prerogative of the appointing authority either to appoint or reject the selection list. All appointments to the posts under the Institute shall be approved by the Council.


Scales of pay and allowances & other financial benefits for various categories of staff shall be decided by the Director / Deputy Director /Principal & ratified by the Governing Body. Generally ad-hoc appointments & contract appointments are on consolidated pay. However ad-hoc/ probationary appointment of teaching staff can be on scale of pay depending on the need.


All appointments are made by the Director/ Deputy Director /Principal based on the recommendations of various committees. The recommendations of appointments are submitted to Governing Body for information & approval.

No selected candidates shall have right or claim for the appointment merely on the basis that he has been selected.


(a) Probation:

All directly recruited & regularly appointed staff shall be on a probation period of six months/ one year. Staff members who are promoted from lower cadres shall be on probation for one year. Satisfactory completion of probation by each employee will be ratified by the Governing Body. An employee is deemed to have completed probation satisfactorily only if he receives a communication in this regard. Simple completion of said period cannot be taken for granted as completed satisfactorily. The probation period can be extended by the Director / Deputy Director / Principal & referred to the Executive / Academic Council for regularization and the same shall be ratified by the Governing Body.

Declaration of probation does not confer on the employee any special right of permanence to continue in the post.

(b) Seniority:

Seniority of an employee in a post shall be determined by the date of commencement of probation in that post. If more people are selected for appointment in the same panel the order of merit as recommended by the concerned Selection Committee in the said panel will be the order of seniority among them.


(a) Resignation & Relief: The following procedure shall be adopted for employees to resign from

the post they are holding.

Teaching Staff who completed Probation.            :     01 month notice or 01 month salary in lieu of such notice.

Non-Teaching Staff who completed probation    :     01 month notice or 01 month salary in lieu
& Teaching Staff on ad-hoc basis or contract             of such notice.
basis or on probation.
Non-Teaching  Staff  on  ad-hoc  basis  or            :     15 days’ notice or 15 days salary in lieu of
contract basis.                                                                          such notice.

In case applications are seeking employment/ higher education are submitted through the management they may prescribe suitable conditions for relieving the employees as & when the employee is selected so that there shall not be inconvenience to the Academic Programme in the college.

(b)Termination: The appointing authority shall have the power to terminate the services of a member of the staff by giving one month notice or salary in lieu of, in case he/she is found to be physically or mentally unfit for service or on the grounds of retrenchment.

(c)Transfers: Teaching/ Non-Teaching staff recruited for the College may be transferred to other Colleges or institutions or organizations run by Tungabhadra Education Health & Rural Development Trust (R), Ballari with no reduction in total emoluments.


a.Every employee shall be governed by these rules & is liable for consequences in the event of any breach of rules by him/her.

b.Every employee at all times, maintains integrity, be devoted to his duty & also be honest & impartial in his/her official dealings. An employee shall at all-time be courteous & polite in his / her dealing with the Management, with other members of the public. He shall exhibit utmost loyalty & shall, always, act in the interests of the college.

c.An employee shall be required to observe the scheduled hours of working during which he / she must be present at the place of his/her work. No employee shall be absent from duty without prior permission. Even during leave or vacation, no employee shall leave head – quarters except with the prior permission of proper authority. Whenever leaving station, an employee shall inform the Director/ Deputy Director / Principal / Vice-Principal in writing through the respective HOD or the Principal Directly if he happens to be HOD, the address at which he/she would be available during the period of his/her absence from the head-quarters.

d.No employee shall make any statement, publish or write through any media which will effect of an adverse criticism of any policy or action of the college or detrimental to the interests of the college.

e.An employee against whom Criminal Proceedings are initiated in a court of Law shall immediately inform to competent authority of the college regarding the details thereof.

f.Whenever an employee wishes to put forth any claim or seeks redressal of any grievance he/she must forward his/her case in writing through proper channel to the Director / Deputy Director / Management and shall not forward any such advance copies of his/her application to any higher authorities.

h.An employee who commits any offence or dereliction of duty or does an act detrimental to the interests of the college is subjected to an enquiry & punishment by the competent authority as indicated in Clause 12. However, any employee aggrieved with the decision of the competent authority may appeal against such punishment or decision within 15 days of the receipt of the orders of the decision to the appellate authority as indicated therein, & the decision of the appellate authority thereon, is final & binding on the employee.

i.No employee shall engage in strike or incitements thereto or similar activities such as absence from work or neglect of duties or participate in hunger strike etc., Violation of this rule will amount to misconduct & attract deterrent punishment including termination.


a.All employees are liable for disciplinary action for disobedience misconduct & dereliction/ negligence of duty. However, such disciplinary action shall be taken after establishing the grounds on which the disciplinary action shall be taken after establishing the grounds on which the disciplinary action is initiated & after a fair opportunity has been provided to the employee to defend himself.

b.Disciplinary action may be taken by imposing one or more of the following types of punishments & the following are the competent authorities to impose & appellate authorities to impose & appellate authorities each type.

SN Nature of Punishment Competent Authority to impose Appellate Authority
1 Censure Principal Executive / Academic Council
2 Withholding  of  increment  or  promotion  or effecting reduction in rank. Principal Governing Body
3 Recovery from his/ her salary whole or part of any pecuniary loss caused to the college due to negligence of duty of breach or orders. Principal Governing Body
4 Removal or dismissal from service Principal Governing Body

c.Grievance Committee: In case, any grievance by employee, the employee can approach the Grievance Committee, which consists of Senior Professor as Chairman, one lady member and an outside advocate. The recommendations of the Grievance Committee will be discussed in the Executive / Academic Council and the same is forward to the Governing Body for a final order.


No employee shall attempt to seek in a court of law a decision on grievances arising out of his/her conditions of service without first exhausting the normal official channels of redress.


The Traveling and daily allowance rules are framed to ensure that an employee is able to perform his / her duties at the outstation effectively. The TA/DA shall be regulated in accordance with TA / DA rules laid down here amended from time to time.

  1. These rules be called T.A rules & shall apply to employees of the institutions under the control of Tungabhadra Education Health & Rural Development Trust (R), Ballari
  1. An employee, which called upon to travel on work of the college or when otherwise permitted will be entitled to draw traveling expenses in accordance with the Schedule of Allowance in Force from Time To Time.


  1. All journeys must be got approved by the Director/ Deputy Director / Principal / Vice-Principal in writing. If, however, time does not permit written permission in advance it shall be done immediately on return from tour/temporary duty but in such cases verbal permission need to be obtained.
  1. Journey should always be undertaken by the cheapest & the shortest, route unless otherwise sanctioned.
  1. Return or confessional tickets, when cheaper than two single journey fares should be purchased whenever available, if the conditions of the tour permit.
  1. Employee is eligible for re-imbursement of actual travel expenditure subject to the limitations mentioned in Para (7). If the employee travels by a class other than the minimum available in train, they have to invariably mention the ticket no., date etc., in T.A Bill form.
  1. The following is the schedule of rail & bus fares permissible & also daily allowance payable per day where any employee is on tour. The employees are divided into various categories as per details given below. Daily allowance shall cover boarding, lodging & other expenses except local conveyance, incidentals like telephone, telegram, postage etc.
  1. The following should be taken into consideration while claiming D.A.Daily allowance shall be calculated for a place from the time the employee reaches the place till he/she leaves as under.
  1. i) Stay of every 24 hours shall be treated as one full day. However, stay but below 24 hours shall be treated as one day.
  1. A reasonable local conveyance actually incurred & incidentals like portage etc., will be reimbursed. Employees in category B & C by auto rickshaws.
  1. Where journey is undertaken by road, actual by road actual of Super Express/Deluxe (Non-AC) bus fares would be reimbursed.
  1. During the journey actual expenses can be claimed not exceeding 50% of the D.A. application to the destination of travel where the journey duration exceeds 12 hours but less than 24 hours.
  1. All TA bills must be submitted on the prescribed form as early as possible at the latest within 03 days after completion of the tour, but before undertaking another journey, otherwise advance, if any granted against TA will be adjusted from the salary next payable.


  1. These rules apply to all employees of BITM.
  2. They are deemed to have come into effect from the date the class work is inaugurated in the respective colleges.
  3. Leaves account of each employee is maintained separately by the Principal of the respective institute.
  4. Unauthorized absence from duty not only results in cut in the emoluments for the period but also as misbehavior inviting disciplinary action.
  5. An employee on leave cannot take up any service or accept any other employment or remuneration.
  6. Application for leave on Medical ground shall be accompanied by a Medical Certificate by a Registered Medical Practitioner.
  7. Any employee on leave or on vacation can be called back to duty in case of exigencies.

II.All leaves can be availed only after due sanction by the sanctioning authority. Only in respect of casual leave applied due to sudden illness or such other emergency it can be availed before sanction. As far as possible it is obligatory to the employee to the employee to inform the sanctioning authority about his availment or casual leave.

Various types of leaves, eligibility & other conditions are laid down in the table given. Types of leave and eligibility.

SN Type of Leave Eligibility for availing Leaves Extent of leave Accumulation of Leave Sanctioning authority Pay & Allowances during the leave Remarks
1 Casual leave All confirmed employees
1. Employees appointed after selection by regular staff selection Committee
All probationary employees Viz.,
1. Employees appointed after selection by regular staff selection Committee.
15 days in a year but proportionate to the service put in by the employees during the year of initial recruitment.
8 days in a year but proportionate to the service put in by the employees during the probationary year
Applicable only for a calendar year. The Director/ Principal. Full It can be availed in combination with Sundays & Public holidays. But total period of absence shall not exceed 15 days at a time for a confirmed employee & 8 days for a probationary employee Half day leave also can be availed. Alternate arrangements for handling class work/intended duties is to be made by the employee
2 On Official Duty(OOD) All teaching Staff Only 5 days in a year Applicable for a calendar year -do- Full Sanctioned only for attending seminars, workshops examiner ship, Ph.D., work etc., which are not arranged by the institute. Sufficient proof like invitation for presentation of paper of delegate etc. is to be produced. Sanctioning of this leave does not bear any financial commitment.
3 Earned Leave All teaching Employees declared as eligible for vacation 10 days in calendar year To a max. of 120 days -do- Full They are also eligible for vacation as declared by the Management from time to time.
Principal, AO, Deputy Director, Exam Coordinator 30 days in year -do- -do- Full They are not eligible for vacation.
Non vacating Staff only
4 Maternity Leave Women Permanent Employees appointed after selection by the regular staff selection committee and completed probation period 60 days Only twice during the service -do- Full pay and allowances Eligible for prenatal or postnatal period. Approved by the Principal/ Dy. Director/Director
5 Study leave or LWP(Leave Without Pay) Only to regularly appointed teaching staff after completion of probation -- Max. of 3 years once in the entire service Governing body As may be decided by the Governing body To be availed for higher studies in the interest of the department with no salary/allowance
As decided by the Principal/ Dy. Director/ Director

b.Leave Entitlements.

  • In probation period, an employee is eligible for 8 casual leaves per year. EL and maternity leave are not applicable.
  • All confirmed employees are eligible for 15 days casual leaves, 10 earned leaves for vacational staff and 30 days for non-vacational staff.
  • Earned Leave Encashment is not provided to all the employees
  • Employees appointed on adhoc, contract basis, consolidated pay are not eligible for the Casual Leave/Maternity Leave/Earned Leave/Study Leave.

Declared public holiday:
Public holidays are declared as per government body. Any holiday declared by the institution is based on local factors is extended to everybody.
c.Rules applicable for different Types of Leaves / Holidays:

Casual Leave (CL)

These leave are granted for certain unforeseen situation or were you are require to go for one or two days leaves. In case of casual leave normally it is restricted to a maximum of 3 days in a month. In these case either the person has to take the permission in, normally this leave is not encashable or never carried forward.

Casual leave requires advance sanction. The employee has to make alternate arrangements for his / her

Maternity Leave (ML)

Maternity leave may be granted to a woman employee with less than two surviving children, on full pay for a period of 60 days from the date of its commencement. The leave salary will be equal to pay drawn immediately before proceeding on leave.

Earned Leave (EL)

Earned Leave is calculated on a month basis for the calendar year. Earned Leave is credited in the beginning of Calendar Year to every employee’s account, but the entitlement will be proportional to the number of months worked. For every 36 days of service one day Earned leave will be credited to the employee’s entitlement. Earned leave is not encashable, only it is accumulated.

Holiday during Leave period.

Any holiday during leave is considered as part of the leave.

Unauthorized Absence:

Any unauthorized absence is considered as loss of pay.

Late Coming and early leaving:

Any teaching employee has to clock a minimum of 7 hrs. 15 min per day, failing which will result in half day leave. All teaching employees who come after 9.10 am will be considered as half day leave. The employees who leave before 4.15 pm is considered as half day leave.

Any Non-Teaching employee (Non-Academic) has to clock a minimum of 8 hrs. per day, failing which will result in half day leave. All non-teaching employees who come after 9.40 am will be considered as half day leave. The employees who leave before 5.30 pm is considered as half day leave.

Note:  Any employee who come late regularly (twice in a week) will result in deduction of a leave.

Leave during notice period:

Any leave availed during notice period will be considered as deduction in leave, on exhaustion of leaves it will be considered as LOP.
I.Compensatory Offs:

Any employee who works on public holiday or declared holiday are eligible for compensatory off.

II.Study Leave (SL) or Leave without Pay (LWP)/ Loss of Pay (LOP).

LWP/SL: This leave is extended to the employees who are pursuing higher studies on expiry of
entitled leaves.

LOP:       This leave is deduction pay as per the direction of higher authorities.

III.Holiday during Leave without Pay
duration: This holiday is part of LWP.
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Name of the employee:
Trip To Date: From To
Nature of Trip:


1 Bus / Train Charges (To & Fro) Rs.
2 a) Boarding charges _ _ _ _ _ _ _ _ Day Rs.
b) Lodging charges _ _ _ _ _ _ _ _ Day Rs.
3 Conveyance Allowance Rs.
4 Misc. Expenses Rs.

(Rupees _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ only)



Employee                                                 Accountant                                                   Director

Note: Bill to be submitted to Accountant for verification along with required enclosures compulsorily before approval of the Director.

** ** **



a.Work Week & Timings.

Timings :
Academic Staff : 9.00 am to 4.15 pm (Lunch: 12.00 to 1.15pm)
Administrative Staff : 9.30 am to 5.30 pm (Lunch: 2.00 to 3.00pm)

Note: In case of unplanned Holiday in the working week, the college will compensate on a suitable Sunday.

b.Employee ID.
Employee ID number is provided to each and every employee.
c.Identity Card.
ID should be owned by all the staff during college working hours and should not be concealed. ID card should be carried to all the official conference, workshops, meetings and all official duties.
d.Recording Attendance.
Every employee should record the attendance by biometric system and also in the register provided at the department.
e.Attendance Cycle.
The Attendance is considered from the first day of the month to the last day of the month.
f.Dress Code.

  • Male faculty should be dressed in formals with formal shoes.
  • Monday to Friday formals and Saturday casuals.
  • Female faculty should be dressed in Sarees / Salwars.

Note:     At the time of official inspections, male faculty should be formals and female faculty should be in sarees & any college official college programmes irrespective of the weekend

g.Personal Information Changes.

  • All employees should update their personal information with the Establishment Section (HR).
  • New employees should submit all personal information at the time of joining.

Note: Regular updates of personal information should be done with the HR.

h.Importance of Accurate Information.
All the employees should provide accurate information; any violation or wrong data will result in serious action.

Based on the Severity the following action will be taken as per the following levels:

  1. Memo by the disciplinary committee/management
  2. Suspension with a Loss of Pay for the Entire Month
  3. Withheld of increment/Promotion
  4. Termination from service

i.Violence and unacceptable behaviour.
Any employee involved in violent behaviour, such as; physical harassment, usage of foul language to any of the stakeholders will result in severe action.
Based on the Severity the following action will be taken as per the following levels:

Level 1 –               Memo by disciplinary committee/management.

Level 2 –               Suspension with a Loss of Pay for the Entire Month

Level 3 –               Withheld of increment/Promotion.

Level 4 –               Termination from service

j.Gambling / Smoking / Alcohol and Drug Abuse at Workplace.
Any employee involved in gambling both online and offline or consumption of alcohol or drugs at work place will be charged Level-4 misconduct as above, as recommended by Disciplinary Committee.
Note:  Smoking in the public place is strictly prohibited.
k.Facilities at Work Place.
Any employee loses any of the facilities provided by the college such as Lap Top, PCs, electronic gadgets or any other equipment he/she has to reimburse or replace the lost item
Any damage of the items provided by the college the employee should replace / repair the same. Note: Any loss/theft of personal things college authorities is not responsible.

Employment Related.
All directly recruited & regularly appointed staff shall be on a probation period of 01 year.

Satisfactory completion of probation by each employee will be ratified by the Governing Body. An employee is deemed to have completed probation satisfactorily only if he receives a confirmation communication in this regard based on the performance such as Results, feedback, behavior & other contributions to the department.

c.Extension of probation period.
The probation period can be extended by the Director / Principal if an employee has a satisfactory performance & referred to the Executive / Academic Council for regularization and the same shall be ratified by the Governing Body.

d.Outside Employment / Personal Business.
Any employee involved in outside business / employment will not be entertained. If at all involved, they should provide information to the establishment section and should not use any of the college facilities or resources in their outside employment and personal business.

e.Performance Appraisal Process.
The appraisal cycle starts from 1st Aug. of every year to 31st July of subsequent year. The immediate Supervisor or HOD will appraise the staff twice in a year once in a semester.

Based on goals and objectives of the employee, the appraisal is carried out. Only on the fulfillment of goals and objectives necessary emoluments are provided.

Salary Compensation & Retrial’s.
a.Grade Structure at Ballari Institute of Technology & Management.
b.Salary Components.
The necessary allowance is extended for the extra responsibility that is covered as per the discretion of the management.
d.Retrial’s or Deferred Benefits.

  • The Retirement age is 58 years.
  • If the management wants the retired employee to work as an honorarium, service may be extended.
  • Retrial’s is entitled for the benefits such as; Gratuity and PF as per the norms.

Travel & Relocation Policy.

a.Intra City Travel (Local Travel).

  • All the employees for any official work can use the college vehicle.
  • If employees use their personal vehicle, fuel reimbursement will be provided or maximum of Rs.150/- including DA will be provided.

b.Intercity Travel (outstation Travel).

  • All the employees are entitled for intercity travel for official duty.

c.Travel Entitlement
Note:Travel entitlement as per the grade.

Designation Mode of travel
Asst. Prof. / Non–Teaching / Administrative Staff > by train, Sleeper Class will be reimbursed,
> by bus, Deluxe non-AC fare will be reimbursed.
Asso. Prof. > by train, 3 tier AC will be reimbursed,
> by bus, Sleeper AC fare will be reimbursed.
Prof. & Principal > by train, 2 tier AC will be reimbursed,
> by bus, Sleeper AC fare will be reimbursed.
Director/ Deputy Director/ Administrative Officer > by train, I Class AC will be reimbursed,
> by bus, Sleeper AC fare will be reimbursed.
> by Flight, Economy Class will be reimbursed.

d.Boarding Expenses.
Any boarding expenses above Rs.100/- should be provided with bills.
Boarding Expenses: Asst. Prof. / Non-Teaching / Administrative Staff – Rs.250/-, Asso. Prof. – Rs.250/-, Professor / Principal / Vice Principal / AO – Rs.500/- per day will be provided.
Note:     DA will be Rs.250/- for Tier-1 City and Rs.150/- for Tier-2 City
All the employees can avail the facilities of lodging per day as shown below;

Designation Tier-1 City Tier-2 City
Asst. Prof. / Non-Teaching / Administrative staff Rs.750/- Rs.500/-
Asso. Prof. Rs.900/- to Rs.1000/- Rs.750/-
Professor / Principal / Vice Principal / AO Rs.1500/- Rs.1000/-

Note:     Subjected to production of bill, in case of non-availability, as per the table higher lodging fare can be considered.
f.Own Arrangements.
Employees who make their own arrangements for official duty the expenses incurred w.r.t. transportation, fuel expenses will be reimbursed against the bill.
g.Local travel Entitlement / Incidental Expenses.
A reasonable local conveyance actually incurred & incidentals like postage etc., will be reimbursed. Employees travelling by auto rickshaws/local transport for official duty the charges will be reimbursed.
Health Care & Safety policy.
The Employees are requested to carry out regular checkup of their health for their well-being. It is the duty of the employee to take all the necessary care & safety measures during the working time and any mishap the college is not responsible.
Employee Responsibilities.

  1. The faculty members must be punctual to duty;
  2. He / She shall stay within the campus during the working hours of the College;
  3. He / She shall discharge the responsibilities assigned in teaching / research / consultancy and administrative diligently in honest and un-biased manner with total commitment;
  4. The faculty members are expected to conduct themselves in a professional and co-operative manner; The faculty shall not indulge in rude or abusive behavior, comment against superiors, make negative comments about other staff members, verbal attacks, which are of a personal, threatening, abusive and irrelevant nature or go beyond fair and professional conduct
  5. Take precautions to protect equipment, materials and facilities of the college;
  6. Attend and participate in the meetings, activities called / assigned by the HOD, Dean, Coordinators, Vice Principal, Principal and Management;
  7. To take up other duties and responsibilities prescribed by the Principal / Management not limited to Academic and Evaluation duties;
  8. To undertake Research / Consultancy Activities constantly in addition to teaching particularly at the level of Professor and Associate Professor.
  9. They are required to conform to & follow the rules & regulations in force and brought in force from time to time;
  10. He / She shall not engage/take private tuitions;
  11. He / She shall wear a decent and formal dress;
  12. He / She shall finish the evaluation work of Continuous internal evaluation (CIE) and Semester End Examinations (SEE) assigned by the university on priority without causing any inconvenience to the evaluation process.
  13. He / She shall not accept / proceed to undertake any duties/works outside the college without prior approval of the authorities concerned namely HOD, Principal & Management.
  14. Whenever a faculty is deputed / permitted to take up an assignment outside the college, the concerned should submit proof of attendance and the same should be recorded in the department.
  15. The staff shall maintain confidentiality. They shall not give or pass any information to any inside/outside persons, unless and until the employee has been authorized to do so
  16. To be available for the students even after class hours to clarify their doubts, if any
  17. To treat students with respect, and teach them to treat others with respect
  18. To come well prepared for the class and stay focused on the topic/content;
  19. Be present in classroom right in time near the classroom five minutes prior to the scheduled commencement
  20. To maintain the record of lesson plans and other relevant documents of the courses handled by them;
  21. To implement designated curriculum with the said objectives
  22. shall not pre-pone, post-pone, and let-off or suspend a scheduled class without authorization from the concerned HOD/Principal
  23. Shall handle the assigned practical classes and be available in the designated place for the full time
  24. To evaluate the test answer books within the stipulated time of academic calendar and make the scheme of evaluation transparent
  25. Involve visual and activity based learning wherever possible, make power point presentations (PPT) in addition to conventional use of black board depending on the subject & necessity
  26. As a proctor, the faculty shall advise / counsel the student on all the academic matters (like registration / re-registration for the courses, dropping of courses and / or withdrawing from courses)
  27. The staff shall desist from getting involved in un-authorized activities with personal financial benefit / interest
  28. The staff shall desist from participating in professional or personal behaviors that jeopardize the moral standards of the institution;
  29. The staff members are expected to conduct themselves in a professional, cooperative and ethical manner;
  30. The staff shall comply with rules, regulations, and policies of Management from time to time.

Training & Awareness

The College rules & policy is highlighted to the new employee through the ISO induction process. The employee is taken through the history & rules and regulation of the college. The Employee handbook is also circulated.

All newly faculty members will be trained by the respective department heads in preparation of lesson plan & the department roles & responsibilities.

Any training recommended by the HOD / Management the faculty should participate with whole heartedness & the same to be dissipated to the department colleagues & the students.


The Staff should continuously upgrade their knowledge by participating in different workshops, seminars & also take part in research activities. The Increments will be purely be provided based on the continuous Upgradation of the employees.

Hospitalization policy

Any Employee hospitalized during the working of the institution his Casual leaves/Earned Leaves will be adjusted & on exhaustion of CL/EL it will be considered as Leave without Pay (LWP)

Policy on Usage of IT Resources.

a.Email Usage Policy:
All the e-mails should be addressed in a respectful way and should contain only academic related matters and attachments and should not be used for any of the harming the reputation of the institution.

b.IT Usage Policy:
All the IT resources provided by the Institution should be used in respectful way and should contain only academic related matters and should not be used for any of the which results in harming the reputation of the institution.

All the Hardware’s IT resource such as Lap Tops & auxiliary IT resources provided should be brought to the institution regularly and not kept at home for personal use.

Note:     All employees should use official email ID provided by college for official communication.

Disciplinary Policy.

Any Employee in violation of the attendance rules / Continuous Low Performance, the below action will be taken as depicted below:

Based on the Severity, the following action will be taken as per the following levels:

Level 1 –               Verbal warning- Reprimand

Level 2 –               Memo by disciplinary committee / management.

Level 3 –               Withheld of increment / promotion.

Level 4 –               Termination from service.

Policy on Sexual Harassment

The Sexual Harassment Act has been enacted with the objective of providing women protection against sexual harassment at the workplace and for the prevention and redressal of complaints of sexual harassment. Sexual harassment is considered as a violation of the fundamental right of a woman to equality as guaranteed under Articles 14 and 15 of the Constitution of India ("Constitution") and her right to life and to live with dignity as per Article 21 of the Constitution. It has also been considered as a violation of a right to practice or to carry out any occupation, trade or business under Article 19(1)(g) of the Constitution, which includes a right to a safe environment free from harassment.

The definition of sexual harassment in the Sexual Harassment Act is in line with the Supreme Court's definition in the Vishaka Judgment and includes any unwelcome sexually determined behaviour (whether directly or by implication) such as physical contact and advances, demand or request for sexual favours, sexually coloured remarks, showing pornography, or any other unwelcome physical verbal or non-verbal conduct of sexual nature.

The Sexual Harassment Act stipulates that a woman shall not be subjected to sexual harassment at any workplace. As per the statute, presence or occurrence of circumstances of implied or explicit promise of preferential treatment in employment; threat of detrimental treatment in employment; threat about present or future employment; interference with work or creating an intimidating or offensive or hostile work environment; or humiliating treatment likely to affect the lady employee's health or safety may amount to sexual harassment

d.Procedure for initiating action against the Complaint


  1. Prevention of Sexual Harassment Committee Members
SN Designation Profession Association
01 Chairman Principal BITM
02 Member Vice Principal BITM
03 Member Professor BITM
04 Member Lady Professor BITM
05 Member Lady Associate Professor BITM
06 Girl Student Member Student BITM
07 Boy Student Member Student BITM
08 Parent Employee Parent
09 Member Sub-Inspector of Police POLICE DEPT.

Any employee found guilty by the committee members will be charged with Level 4 punishment resulting in Termination of Service.

Any employee falsely implicates any other employee as reviewed by the committee members will be charged with Level 4 punishment resulting in Termination of Service.

Grievance Redressal Process.

Step I:    To be Expressed to Immediate Supervisor / Manager.

Step II: To be Expressed to Departmental Head.

Step III: To be Expressed to Principal / Vice-Principal

Step IV: To be Expressed to Deputy Director / Director.



After the retirement age the management / Governing body can extend the service on mutual agreed terms.

Resignation during regular class work will not be considered & will be accepted with a 1 month notice prior to 1 month closure of the academic activity of a particular semester.
Any Resignation placed during the vacation the employee has to reimburse salary to the equivalent days of vacation availed to the college HR section.

c.Job Abandonment
Any employee abandoning the job will be terminated without any remittance and benefits immediately.


An employee will be terminated without any remittance and benefits immediately for the Level 4 misconduct as stated.

An employee will be terminated by the management in case of Non Performance on Non-Compliance with the Performance indicators such as Results/Feedback etc., with a 1 month salary.

 e.Exit Interview.
All employee should fill the exit interview form and submit the same to Director / Dy. Director.

f.Death while in Service.
All employees are extended with the statutory benefit and the same will be handed over to the intended family members.

g.Full & Final Settlement
All the employees should get NOC form filled for full and final settlement as per the format.

Any benefit that is part to the employees after resignation, the authority can recover, if found any discrepancy.

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